Volunteer Scheduling & Management Software

Keep volunteers coming back with software built for real-world programs.

Volunteer Matrix powers scheduling, communication, check-in, and reporting for organizations that rely on volunteers every day.

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20+ years helping nonprofits turn first-time volunteers into repeat supporters.

Trusted by organizations that can't afford volunteer no-shows.

Regional Food Banks
Animal Welfare Groups
Community Clinics
City Volunteer Programs

Everything you need to run volunteers like a mission-critical operation.

Volunteer Matrix combines scheduling, communication, qualification tracking, and on-site tools into one system built for recurring, long-term volunteer programs.

Volunteer scheduling that fits your reality

Build recurring shifts, one-time events, and special projects with rules that reflect how your program actually runs, not how a calendar thinks it should.

Multi-location and multi-project calendars
Limits by role, qualification, or team
Self-service signups with guardrails

Learn about scheduling

Keep volunteers coming back

Use reminders, confirmations, and targeted prompts to bring volunteers back at the right time, without blasting everyone with the same message.

Automated confirmations and reminders
Targeted follow-up for at-risk volunteers
Clear communication around expectations

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On-site tools that keep lines moving

Kiosk-based check-in, qualification checks, and role assignments give your staff a real-time view of who's on site and what they can do.

Self-service or staffed check-in kiosks
Real-time roster and attendance
Qualification and training verification

Learn about check-in kiosks

See what's working across years, locations, and programs.

With 20+ years of product learning behind it, Volunteer Matrix helps you understand which programs keep volunteers engaged and where you're losing them.

Track retention and return rates over time
Spot programs that quietly drain staff capacity
Export clean data for your board and funders

Explore reporting

Stories from organizations that run on Volunteer Matrix.

Learn how teams use Volunteer Matrix to keep volunteers engaged and programs predictable.

Regional food bank cuts no-shows by 42%

See how a multi-site food bank standardized shifts, check-in, and communication to keep their shelves and shifts full.

Multi-location · 800+ active volunteers Read the case study

Animal shelter doubles repeat volunteers

How one shelter used clearer expectations and consistent follow-up to turn one-time visits into ongoing commitments.

Animal welfare · 300+ shifts per month Read the case study

City volunteer office centralizes dozens of programs

A city moved scattered signups into one system while keeping individual departments in control.

Civic programs · Cross-department Read the case study

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Common questions about Volunteer Matrix

How is Volunteer Matrix different from generic scheduling tools? Volunteer Matrix is extremely flexible and supports one time volunteers as well as recurring, long-term volunteer programs with qualifications, roles, and real-world constraints. Other generic software treat volunteers like calendar appointments; we treat them like long-term relationships. Do we have to change the way we already schedule volunteers? Most likely, No. We start by modeling how you already run your program and then with our 25+ years experience, help you standardize where it makes sense. Most organizations start with one program/location and expand once staff and volunteers see the benefits.

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Ready to make volunteers feel expected, not squeezed in?

Walk through your current process and see how Volunteer Matrix can support it without forcing you into a one-size-fits-all template.

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